Overview

Job Description

Office Administrator:

  • Welcoming our clients and visitors and representing company brand values
  • Directing calls to the relevant departments and colleagues
  • Managing meeting rooms, including organising scheduling, catering, and IT
  • Ensuring that the reception area and all public spaces are tidy, welcoming, and comfortable for visitors
  • Performing regular stationery audits, managing orders and business relationships with office equipment suppliers
  • Booking taxis for clients and colleagues and managing corporate taxi accounts
  • Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
  • Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
  • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
  • Book travel arrangements
  • Assisting departments with administrative and other assigned duties
  • Collect and disburse funds from cash accounts, and keep records of collections and disbursements
  • Establish work procedures and schedules, and keep track of the daily work of clerical staff.
  • Learn to operate new office technologies as they are developed and implemented.
  • All any ad-hoc administrative duties

Secretary:

  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Maintain scheduling and event calendars
  • Creating and maintaining filing systems
  • Maintaining diaries and arranging appointments for all Senior Management
  • Assist Senior Management in all administrative work
  • All any ad-hoc Secretary duties

Job Specifications:

  • Able and willing to rotate to evening shift
  • Effectively bilingual in Mandarin and English
  • Excellent teamwork and relationship skills
  • Ability to quickly identify and prioritize issues and devise solutions.
  • Well-developed verbal and written communication skills
  • Willing to learn
  • Flexible and Adaptable

About CONFIDENTIAL

A real estate investment management group focused on the development and operation of hospitality, retail, entertainment, and commercial real estate assets globally.