Overview

JOB SCOPE
• Provide high-level professional secretarial and administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Write or draft correspondence, reports, documents and/or other written materials.
• Maintains customer confidence and protects operations by keeping information confidential.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
• Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.
• Liaise with other departments to maintain and promote efficiency in day-to-day operations.
• Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
• Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
• Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
• Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
• Establish and maintain effective communication, coordination and rapport with Team Members and Management.
• Monitor media reports and inform Executive Management accordingly.
• Maintain confidentiality of sensitive materials and project the Company’s professional reputation
• Perform any other tasks and projects as assigned.

JOB REQUIREMENTS
• Diploma in Business Administration, Economics or equivalent.
• Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer.
• Minimum of five years solid experience in similar capacity.
• Possess excellent interpersonal, communication and organizational skills.
• Able to work independently, meticulous and detail-oriented.
• Responsible, accountable and discreet with sensitive / confidential information.
• Possess a positive work attitude: committed, enthusiastic, outgoing, and helpful; be willing to learn, to participate and to assist others.
• Be able to work under pressure in a fast moving environment.
• Possess well groomed, professional appearance at all times

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About Marina Bay Sands

At Marina Bay Sands, we strive to create unforgettable memories for everyone we connect with. Our passion and teamwork inspire us to push boundaries – we never settle, and we know that together, we are stronger. We are always thinking of new ways to do things and how to do things a little better.
Join us and be a part of our diverse, fun and supportive family as we inspire each other and our communities!