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Admin Assistant

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Job Detail

  • Job ID 1599
  • Position Level  Junior Executive
  • Experience  2-4 Years
  • Job Functions  Admin/ HR
  • Qualifications  GCE 'N' or 'O' Level

Job Description

Role Overview

We are seeking a disciplined and organized Administrative Assistant to support the daily operations of our Singapore corporate office for a prominent global luxury brand. This is a fixed-term contract role focused on maintaining office standards, managing vendor relationships, and providing essential administrative support to the local team.

Key Responsibilities

 

Facilities & Vendor Coordination

  • Maintenance: Act as the point of contact for office repairs (lighting, furniture, carpet cleaning) and supervise cleaning staff.
  • Vendor Management: Manage orders and maintenance for stationery, pantry supplies, office greenery, and fire safety equipment.
  • Security: Update and maintain the biometric access database; manage the issuance of staff lockers and business cards.

 

Financial & Procurement Admin

  • Invoicing: Utilize Coupa to raise Purchase Orders (POs), reconcile invoices, and process expense claims accurately and on time.
  • Office Equipment: Oversee the procurement and maintenance of pantry and office machinery (coffee machines, water dispensers, etc.).

 

General Administration

  • Reception & Mailroom: Professional screening of calls, guest reception, and managing incoming/outgoing couriers and mail.
  • Travel: Process travel requests for the Singapore office, ensuring all necessary approvals are secured.
  • Communications: Issue office-wide announcements regarding building management updates and safety exercises (e.g., fire drills).
  • Events: Provide logistical support for internal staff activities and company get-togethers.

 

Requirements

  • Experience: 1–2 years in an administrative, facilities, or office support role.
  • Systems: Practical experience with Coupa or similar procurement software is required.
  • Skills: Strong organizational ability with a focus on task completion and accuracy.
  • Communication: Clear verbal and written communication skills suitable for a corporate environment.
  • Availability: Ability to commit to the full duration of the contract period.

 

Additional Information

  • Location: Singapore (Central)
  • Employment Type: Fixed-Term Contract

Required skills

Coupa Purchase Orders

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